Add schedules, administrators, and users to existing install

[DanielWade]

Our I.S. department has been using PHPScheduleIt for about a year now, to book our conference room and reserve an LCD projector. We are now on version 1.1.0, and it has been great to use.

We presently have 53 users, one schedule, and two resources in that schedule.

I've been asked to look at rolling it out for other departments in our company to use.

I would potentially need to add in several other conference rooms, a training site, an auditorium, various pieces of Audio/Video equipment, and other resources like tables and chairs.

I'd also need to add in several hundered users, possibly more.

For those of you that have set up something like this, what should I be looking at?

Should I put everything in one schedule, or separate schedules?

If I have more than one schedule, should I have multiple admin users? It doesn't look like I can make them specific to a schedule.

Also, how have you handled resource permissions? I would turn on permission autoassign, but I'm fairly sure The Management won't want all users to have access to all resources.

I'd appreciate any advice.

Thanks!

[DanielWade]

Again, I would appreciate any advice you folks have about rolling out PHPScheduleIt for
several hundred users as well as multiple conference rooms, a training site, an auditorium,
various pieces of Audio/Video equipment, and other resources like tables and chairs.

What have you done that has worked well?  What should I avoid?

Thanks.

[Nick]

In my opinion (although I don't manage any users, so my advice might be off-base), I would set up schedules for the logical divisions in resources.  Those divisions are your call, of course, but I would put all conference rooms on a Conference Room schedule, all equipment on it's own schedule and so on.

Permissions becomes tricky.  If there are resources that don't need restrictive permissions, just turn on auto-assign for them and hand-tune permissions on other resources.  Otherwise you will probably have to take the upfront hit of setting all permissions, then just minor tweaks as new users are added.  The upcoming 1.2 release has support for groups, where a group admin can handle management of permissions.

Hopefully that's some help for you.  Good luck.

[DanielWade]

In my opinion (although I don't manage any users, so my advice might be off-base), I would set up schedules for the logical divisions in resources.  Those divisions are your call, of course, but I would put all conference rooms on a Conference Room schedule, all equipment on it's own schedule and so on.

It's either that or use location. We have multiple buildings, I was thinking a schedule for each building, then add the resources.

Permissions becomes tricky.  If there are resources that don't need restrictive permissions, just turn on auto-assign for them and hand-tune permissions on other resources.  Otherwise you will probably have to take the upfront hit of setting all permissions, then just minor tweaks as new users are added.  The upcoming 1.2 release has support for groups, where a group admin can handle management of permissions.
Hopefully that's some help for you.  Good luck.

The 1.2 release sounds ideal - The reason I'm struggling with permissions is that there is no consensus among the users about how they should work, and different groups of users have different needs.

Is there an anticipated timeframe for the 1.2 release?

For those of you that support a larger user base, how have you added/managed users?

Thanks!

[Nick]

Is there an anticipated timeframe for the 1.2 release?

I'm aiming to have the beta out this weekend.